| About
UCIH&SC |
UNIVERSITY OF CALIFORNIA INDUSTRIAL HYGIENE
AND SAFETY STEERING COMMITTEE
(UCIHSSC)
COMMITTEE CHARTER
Section 1: Mission Statement
The
University of California Industrial Hygiene and Safety
Steering
Committee (UCIHSSC) exists to advise the University
of California in general, and the UC EH&S Directors
in particular, on issues of industrial hygiene, worker
exposure, laboratory safety, and traditional safety.
The UCIHSSC offers a forum for the exchange of ideas,
solutions
to common challenges, and discussion of common experiences.
The UCIHSSC reviews new and emerging technologies,
and new and emerging regulatory actions and recommends
courses
of action.
Section
2: Authority
| 2.1 |
The
authority of the UCIHSSC has been granted by the
University of California EH&S Directors. The
committee has been given the authority to address
issues in three main areas: |
| |
| 2.1.1 |
General
industrial hygiene programs and worker exposure
issues |
| 2.1.2 |
Laboratory
safety issues |
| 2.1.3 |
Traditional
safety issues |
|
Section 3: Committee Goals and Objectives
The goals of the UCIHSSC include:
| 3.1 |
Produce
work products that can improve effectiveness and
reduce individual campus costs. |
| 3.2 |
Provide
a forum for exchange of professional ideas. |
| 3.3 |
Allow
participants to share common experiences and solutions
related to occupational health and safety at the
UC campuses. |
| 3.4 |
Act
as expert advisory panel to UC EH&S Directors. |
| 3.5 |
Review
challenges common to all campuses and recommend a
course of action. |
| 3.6 |
Review
new or updated regulatory requirements and recommend
action plans. |
| 3.7 |
Review
new and emerging technologies related to industrial
hygiene & safety. |
Section
4: Reporting to EH&S Directors
| 4.1 |
EH&S
Director’s Liaison: This position is a designated
EH&S Director who coordinates communication between
the UCIHSSC and the UCEH&S Directors. All notifications
and reports to the EH&S Directors are issued
through the EH&S Director’s Liaison. The
UCIHSSC Chair is responsible for notifying the EH&S
Director’s Liaison of the following items: |
| |
| 4.1.1 |
Advance
notice of scheduled meetings including: |
| |
| 4.1.1.1 |
Copy
of agenda |
| 4.1.1.2 |
Location
and duration |
|
| 4.1.2 |
Final
written project submissions |
| 4.1.3 |
Committee
action items and anticipated completion dates |
|
| 4.2 |
Written
or oral report at each Directors' meeting: A short
briefing will be presented at each UC EH&S Directors'
meeting. This briefing will be delivered by the representative
of the UCIHSSC where the meeting is being held. |
Section 5: Committee Representation
| 5.1 |
Typically,
one representative from each UC Campus, National
Lab or UC Medical Center will serve on the UCIHSSC.
Commonly, the representative is a manager of industrial
hygiene programs. In some situations, it may be appropriate
to have more than one representative, where dictated
by the organization of the campus (i.e., one Industrial
Hygiene Manager representative and one Lab Safety
Manager representative). |
Section 6: Meeting Frequency
| 6.1 |
Biannual
Meetings: Two-day meetings typically held in the
winter and fall quarters. The meeting locations will
alternate between southern and northern UC Campuses/National
Labs; the host is chosen on a volunteer basis. These
meetings are open to all UC EH&S staff and everyone
is encouraged to bring colleagues and staff. Other
interested Industrial Hygiene and Safety people may
be invited to participate. |
| 6.2 |
Monthly
conference calls: Conference calls are typically
held on the first Thursday of each month at 2:30
p.m. Steering Committee members are required to attend.
Other interested IH & Safety people may be invited
to participate. |
| 6.3 |
AIHCE
convention meeting: Meeting is typically held on
the first Monday of the conference. The meeting location
is a conference hotel meeting room chosen in advance.
These meetings are open to all UC/National Lab EH&S
staff and everyone is encouraged to bring colleagues
and staff. |
Section 7: Committee Roles
| 7.1 |
Chairperson:
Prerequisite requirement for nomination is two years
of service as a committee member and 1 year term
as Vice Chair. In the event that no candidate is
available with prerequisite requirements, then the
committee Chairperson is nominated or self-nominated
from the committee members. |
| |
| 7.1.1 |
Term
= one year |
| 7.1.2 |
Duties |
| |
| 7.1.2.1 |
Sets
meeting agendas |
| 7.1.2.2 |
Schedules
and conducts meetings and conference
calls |
| 7.1.2.3 |
Coordinates
with EH&S Director’s Liaison |
|
|
| 7.2 |
Vice
Chairperson: Committee Vice-Chairperson is nominated
or self-nominated from the committee members. Prerequisite
requirement for nomination is two years of service
as a committee member. |
| |
| 7.2.1 |
Term
= one year |
| 7.2.2 |
Duties |
| |
| 7.2.2.1 |
Assists
the chairperson with duties |
| 7.2.2.2 |
Prepares
meeting minutes and action items |
|
|
| 7.3 |
Members:
Members are appointed by the Director of each campus. |
| |
| 7.3.1 |
Term
= perpetual as appointed |
| 7.3.2 |
Duties |
| |
| 7.3.2.1 |
Attend
meetings and conference calls |
| 7.3.2.2 |
Disseminate
information from UCIH Steering Committee
to EH&Scolleagues and staff at each
campus. |
| 7.3.2.3 |
Serve
on UCIH work groups |
|
|
Section 8: Work Groups
| 8.1 |
Purpose:
To carry out UCIHSSC goals related to a specific
topic or project. |
| 8.2 |
Work
Groups duration: Work groups may be temporary/short
term or perpetual/long term. |
| |
| 8.2.1 |
Temporary/short
term: Work group developed to address a specific
project, question, or goal that has an objective
of completion. |
| 8.2.2 |
Perpetual/long
term: Work group developed to address several
projects, usually with on-going development of
goals. |
|
| 8.3 |
Membership
Size: Work group membership size will vary depending
on the nature and goals of the workgroup. |
| 8.4 |
Work
Group Requirements: |
| |
| 8.4.1 |
Conduct
regularly scheduled meetings, conference calls
or contact among members. |
| 8.4.2 |
Have
an appointed Chair |
| 8.4.3 |
Have
expertise represented and open to members who
are not on the steering committee |
| 8.4.4 |
Have
a UCIHSSC member as a Chair or Co-Chair. |
| 8.4.5 |
Submit
a current Progress Status Report to the Steering
Committee |
| 8.4.6 |
Report
to UCIHSSC on monthly conference calls |
| 8.4.7 |
Develop
work scope proposal as part of Progress Status
Report |
|
| 8.5 |
Work
Scope Proposal: must include |
| |
| 8.5.1 |
Description
and justification of project |
| 8.5.2 |
Expected
benefits, pros and cons of alternatives |
| 8.5.3 |
Expected
duration, clear timelines for each phase |
| 8.5.4 |
Cost
estimates – include travel, teleconferencing,
material, etc. |
| 8.5.5 |
Description
of how results and/or progress reports will be
communicated to Directors |
|
Section
9: Committee Resources
| 9.1 |
E-mail
listserve: All regular communications will be distributed
to members through the e-mail listserve, administered
at UC Santa Barbara. Information posted on listserve
may be forwarded to other EH&S staff members
as appropriate. |
| 9.2 |
Website:
(http://ehs.ucdavis.edu/ehs/ucih/). Website contains
copies of agendas and minutes, work projects, links,
documents, and contact information. |
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